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Article I
Club Name
This organization shall be known as the Point Loma Yacht Club (PLYC)
Article II
Club Objective
The objective of this Club shall be to encourage the sport of yachting in cooperation with the
Southern California Yachting Association (SCYA) and the San Diego Association of Yacht Clubs
(SDAYC). The Club shall promote an active, social, and activities schedule for the benefit of its
members and their guests. In all of its endeavors, the Club will foster a Corinthian spirit and
promote the traditions of the sport.
Article III
Officers, Directors, and Appointed Officials
Duties and Powers of the Board of Directors: The Board of Directors shall have
final authority in the management of the affairs and finances of the Club.
Board of Directors: The Eleven (11) member Board of Directors shall consist of
the elected Officers, Directors and the Junior Staff Commodore.
Bridge Officers: The elected Bridge Officers of the Club shall be:
1. Commodore
2. Vice Commodore
3. Rear Commodore
4. Secretary
5. Treasurer
The Bridge Officers shall execute their responsibilities as required by this Constitution and
the Club Bylaws. The Commodore, Vice Commodore, and the Rear Commodore shall be known as Flag
Officers of the Club.
Directors: In addition to the elected Bridge Officers of the Club, the
membership shall elect Five (5) Directors.
Staff Commodores: Upon completion of his or her service as Commodore, the
Commodore shall become the Junior Staff Commodore until the succeeding Commodore completes his or
her service as Commodore. All former Commodores. after serving as Junior Staff Commodores shall
hold the title of Staff Commodore for life.
Appointed Officials: The Commodore may appoint, with the approval of the Board
of Directors, members to assist in meeting the objectives of the Club. These officials may, among
other duties, chair ad-hoc committees, represent the Club and its interests at SCYA and SDAYC
meetings or other events as directed by the Board of Directors.
Article IV
Duties of Officers
Commodore: The Commodore shall take command of the Club, preside at meetings of
the Club and of the Board of Directors, and enforce the Constitution and Bylaws of the Club. He or
she shall monitor the conduct of the officers of the Club and Club members, and the general welfare
of the Club. He or she may call special meetings of the Club, or of the Board of Directors,
whenever he or she deems it necessary, or upon the written request of five members in good
standing. He or she shall execute all written contracts of the Club and perform such other duties
as the Club or Board of Directors may prescribe. He or she shall be an ex-officio member of all
committees. He or she shall appoint the Port Captain.
Vice Commodore: The Vice Commodore shall assist the Commodore in the discharge
of his or her duties and officiate in his or her absence. He or she shall chair the Program
Committee or designate the chairperson with the approval of the Commodore.
Rear Commodore: The Rear Commodore shall assist the Commodore and Vice
Commodore in the discharge of their duties, and officiate in their absence. He or she shall chair
the Membership Committee or designate the chairperson with the approval of the Commodore.
Secretary: The Secretary shall keep the minutes of the meetings of the Club and
of the Board of Directors and have custody of all reports, records, documents, and communications
connected with the business of the Club, maintain the roster of members and their yachts, conduct
the correspondence of the Club, and issue notices of meetings. He or she shall, with the Commodore,
sign and execute all written contracts and obligations of the Club, and shall perform such other
duties, consistent with the nature of his or her office, as shall be from time to time requested by
the Commodore or the Board of Directors.
Treasurer: The Treasurer shall collect and hold in the name of the Club, all
monies reviewed by and belonging to the Club, pay all bills contracted by the Club which shall be
certified correct by one of the Flag Officers or Board of Directors of the Club, keep a true and
complete record of all money and property of the Club received by him or her, and all disposition
made by him or her of said monies and property, and make a report of the receipts and disbursements
as the Board of Directors may direct.
Port Captain: The Port Captain shall have supervision over berthage, floats,
anchorages, buoys, etc., maintained by the Club. He or she shall chair the Race Committee or
designate the chairperson with the approval of the Commodore.
Article V
Election of Officers and Directors
Annual Elections: The Officers and Directors of the Club shall be elected by
mailed or emailed ballots prior to the November Commodore's Ball, or called meeting and shall be
installed at the Commodore’s Ball or said called meeting. They shall hold office for one year or
until their successors are elected or appointed.
Nominating Committee: There shall be a nominating committee chaired by the
Junior Staff Commodore and composed of three most recent Staff Commodores available to serve as
well as any additional Staff Commodores appointed by the committee chairperson. This shall consist
of as many Staff Commodores as interested in attending.
The Nominating Committee shall propose a slate of Flag Officers; Secretary, Treasurer, and Five
(5) Directors approximately sixty (60) days prior to the election to the Board of Directors which
shall, in addition to the Nominating Committee, include the current Flag Officers. Once the
Nominating Committee has reached consensus, the slate shall be approved by the full Board of
Directors at or before the October Board Meeting and posted on the Club Bulletin Board/ Website,
thirty days before the election. The slate will be sent to all members by the appropriate means at
least ten (10) days prior to the election.
Members may be elected and re-elected to Director, Secretary or Treasurer without limitation on
the number of terms they serve as long and they remain qualified for the elected position in
accordance with this Constitution. The natural progression, however, from Director, Secretary, or
Treasurer to Flag Officer is encouraged but not necessarily required.
A Regular Member in good standing for a minimum of Six (6) months may submit a nomination for
Director position to the Secretary prior to or at the October Board meeting, and after having
served on the board for a minimum of Six (6) months, a candidate may then submit for any position
to the Secretary prior to or at the following year’s October Board meeting. The Nominating
Board/Committee may also at its discretion review an applicant’s resume and if qualified, place
said candidate on the slate regardless of how long he/she has been a member.
Any Officer of the Club or Director may submit their resignation by written communication and
once accepted, the Commodore may appoint a replacement with the approval of the Board of Directors.
This appointment process applies at any point where the Board of Directors falls below the required
eleven (11) members.
Article VI
Meetings
General Membership Meetings: General Membership Meetings will be held
approximately quarterly during the year with the dates set by the Board of Directors.
Board Meetings: The Board of Directors shall meet on the second Tuesday of each
month.
Article VII
Quorum
Twenty-five (25) percent of the Regular Membership in good standing; or two (2)
Flag Officers and fifteen (15) members in good standing, shall constitute a quorum for all general
membership meetings. Fifty percent is the quorum for Board of Director meetings.
Article VIII
Standing Committees
The standing Committees of the Club shall be known as Membership, Race, and Program. The
Committees provided for herein shall be under the supervision and control of the Board of
Directors, and shall be accountable to, and shall act in cooperation with, the Commodore and the
Board.
Membership Committee: The Membership Committee’s duties are to investigate
applicants for membership and actively recruit new members. Applicants shall be persons of good
moral character and must be approved by the Board of Directors.
Race Committee: The Race Committee shall direct and control all races sailed
under the auspices of the Club, and shall promptly submit a written results report to the Secretary
for posting and record keeping. The Committee shall receive entries for races, provide stake-boats,
issue Sailing Instructions, appoint members to assist the Committee, and direct all matters
connected with racing.
Program Committee: The Program Committee shall be in charge of Club events,
educational programs, general membership meetings and other events. The Committee shall arrange
facilities, select program speakers and provide refreshments.
Article IX
Membership
Membership is open without regard to gender, race, color, religion, ancestry, national origin,
marital status, sexual orientation, disability, veteran status, or any other classification
protected by law. A married spouse will be recognized as a member, with one vote per couple. A
member's unmarried partner must be cohabitating to qualify for provisional membership.
Membership Numbers: Memberships shall be numbered consecutively and carried on
the rolls of the Club according to seniority.
Membership Types:
Regular Membership: Is open to individuals whose age is 21 or greater who
desire to participate in Club events. Regular members in good standing shall be voting members.
Spouses of voting members shall have equal standing in the Club and each couple shall have a single
vote.
Junior Membership: Is open to individuals whose age is 16 to 20 who desire to
participate in Club events. Junior members shall not pay initiation fees or annual dues. Junior
Members shall have all the rights of Regular Members except voting rights. Upon reaching age 21
Junior Members may become regular members upon payment of initiation fees and annual dues. Board
approval shall not be required.
Honorary Membership: Shall be awarded by a unanimous vote of the Board of
Directors to individuals of distinction and influence. Honorary Members shall have all the rights
of Regular Members except voting rights. Honorary members shall not pay initiation fees or annual
dues.
Founding Members: Are members for life who were members when the Club was
created. They possess all the rights of Regular Membership and shall be exempt from annual dues.
Founding members not presently serving on the Board cannot vote on Board actions.
Inactive Membership: A member in good standing who cannot participate in Club
activities may apply in writing to the Board for inactive status. If approved by the Board, an
inactive member shall not be required to pay annual dues, and shall not possess voting privileges.
Inactive status shall not exceed three years. An inactive member may apply to the Board for
reinstatement as a regular member without payment of the initiation fee; current dues shall be
paid.
Resignations Any member in good standing may resign upon giving written notice to the Board of
Directors. Resignations shall become effective based upon the date the resignation notice is
received by the Club. Membership fees may not be refunded at the discretion of the Board.
Article X
Club Burgee
The burgee shall be a traditional triangular pennant shape, the upper half is cardinal red, and
the lower half is royal blue. A brilliant yellow disc symbolizing the Sun is slightly lower than
center and overlapping the inner and lower edge. In the center of the Sun is the black silhouette
of the top of the old Point Loma lighthouse, the windows of the lighthouse are outlined with white
and presented to give proper perspective.
Article XI
Discipline
A member may be expelled, suspended, censured, or otherwise disciplined by the Board of
Directors for conduct injurious to the welfare of the Club following a hearing or upon written
complaint of two or more Regular Members. The Board shall investigate the circumstances and may
expel, suspend, or discipline the member, provided that such member shall be notified of the
grievance and given a reasonable opportunity to appear before the Board to defend themselves.
An act of inappropriate conduct, or illegal behavior by any member, or any member of the Board
of Directors or Bridge can be punished by a Letter of Censure. It is a reprimand, aimed at
reformation of the person and prevention of further offending acts.
Any member of the Board of Directors may introduce a motion for censure at a meeting of the
Board. After appropriate discussion and investigation, and a hearing if it is deemed necessary, the
Board will decide on a course of action.
Article XII
Amendments
An amendment to this Constitution must be carried by two-thirds majority of the General
Membership present at a General Membership or called meeting, with a quorum present. Mail, email
and proxy ballots shall be accepted.
Version 10/12/2016
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